Your safety matters to us. Many people who apply to Our Scouting program are between the ages of 14 and 17, and applicants share photos and personal details as part of an application. Because of that, we want to be completely clear about how Theodyx Inc. (“Theodyx”) really operates, how to recognize and avoid impersonation and scams, and how to reach us if anything ever feels wrong. Please read this notice carefully, and if you are a parent or guardian, please read it alongside the young person applying.
How Theodyx really operates
Knowing how we work makes it much easier to spot anyone pretending to be us. These are firm rules we hold ourselves to, every time:
- We contact applicants only from official @theodyx email addresses. Genuine messages from us come from an address ending in @theodyx.com (for example, our scouting team writes from scouting@theodyx.com). If a message claims to be from Theodyx but comes from a personal email, a free webmail account, or any address that does not end in @theodyx.com, it is not from us.
- We never charge a fee to apply. Applying to Our Scouting is free. There is no application fee, no registration fee, and no “processing” cost of any kind.
- We never ask for payment, banking, or financial information. We will not ask you to send money, buy gift cards, pay for a “portfolio” or “training,” or share bank details, card numbers, or other financial information as part of applying or being considered.
- We never request nude, lingerie, or otherwise sexualized or inappropriate photos. The only images we ask for are ordinary sample photos and an optional media kit, submitted through the application form. Anyone asking for revealing, suggestive, or inappropriate images is not Theodyx, and you should stop and report it.
- We do not move minors to private or off-platform chats, and we do not ask for personal contact details. We will not ask a young person to continue a conversation in a private direct message, a personal messaging app, or a personal phone number, and we will not pressure anyone to keep communications secret from a parent or guardian.
For parents and guardians
If the person applying is a minor, we strongly encourage you to be involved. We welcome a parent or guardian taking part in the application and in any communications that follow. A good rule of thumb: a young person should never be asked to handle money, share financial details, send private images, or move a conversation off official channels — and if any of that happens, a trusted adult should be looped in right away.
We also encourage families to talk through this notice together before applying, so everyone knows what a real message from us looks like and what a scam looks like.
Red flags of impersonation and scams
Scammers sometimes pose as talent scouts or agencies to pressure young people or take their money. Treat any of the following as a warning sign that a message is not genuinely from Theodyx:
- A request to send money, pay a fee, buy gift cards, or share bank or card details.
- A request for nude, lingerie, suggestive, or otherwise inappropriate photos — or for images beyond ordinary sample photos.
- A push to move the conversation to a private or off-platform chat, a personal phone number, or a personal messaging app.
- A request for personal contact details, or pressure to keep the conversation secret from a parent or guardian.
- Messages from an email address that does not end in @theodyx.com, or that imitate our name with a slightly different spelling or domain.
- A sense of urgency or pressure — “act now,” “this offer expires today,” or threats that an opportunity will be lost unless you respond immediately.
- Promises that sound too good to be true, such as guaranteed fame, guaranteed payment, or a contract before any genuine review.
If you see one or more of these signs, do not send money, images, or personal information. Pause, and verify before you respond.
How to verify a message is really from Theodyx
If you receive a message that claims to be from us and you are not sure, here is how to check:
- Check the sender’s full email address, not just the display name. It should end in @theodyx.com. Look carefully for misspellings or look-alike domains.
- Remember our firm rules. We never charge a fee, never ask for payment or financial information, and never request inappropriate photos. Any message that does is not from us.
- When in doubt, ask us directly. Email scouting@theodyx.com and we will confirm whether a message genuinely came from Theodyx before you take any action.
How to report impersonation or anything that feels wrong
If someone is impersonating Theodyx, or if any message or request makes you uncomfortable, please tell us. Email scouting@theodyx.com with as much detail as you can — the sender’s email address, screenshots, and what they asked for. Your report helps us protect you and other applicants. If you ever feel you are in immediate danger, contact your local emergency services first.
How we protect minors’ information
We take particular care with information about young people. Photos and full-length images of minors are treated as sensitive personal information: we minimize what we collect, restrict who can access it, and never sell or share it for cross-context behavioral advertising. You can read more about how we handle and protect personal information — including the special protections for minors — in our Privacy Policy.
For more about the program and how applications work, see Our Scouting page. If anything in this notice is unclear, or you simply want to check that a message is really from us, reach out any time at scouting@theodyx.com.