Theodyx · Legal
Effective date: June 26, 2026
Welcome to Theodyx. These Terms & Conditions (the “Terms”) are a binding agreement between you and Theodyx Inc., a Delaware corporation (“Theodyx,” “we,” “us,” or “our”), and they govern your access to and use of our websites at www.theodyx.com and our related domains (theodyx.net, theodyx.store, theodyx.xyz, theodyx.me, and theodyx.info), together with the “Our Scouting” creator-application flow and any other features, content, or services we offer (collectively, the “Services” or the “Site”). Theodyx is a media, talent-management, and technology & ventures company in the creator economy — Media That Moves. Intelligence That Matters.
Please read these Terms carefully. They include a binding individual arbitration agreement, a class-action waiver, and a limitation of liability that affect your legal rights. They also include a carve-out for certain sexual-assault and sexual-harassment claims, a 30-day right to opt out of arbitration, and other important provisions. Nothing in these Terms waives any right that cannot be waived under applicable law.
By accessing or using the Services — including by browsing the Site, by clicking a box or button indicating your acceptance, or by submitting an application through Our Scouting — you agree to be bound by these Terms and by our Privacy Policy, which is incorporated here by reference. If you do not agree, please do not use the Services.
If you are under the age of 18, you may use the Services and apply through Our Scouting only with the knowledge and involvement of a parent or legal guardian. We ask that a parent or guardian review these Terms and the Privacy Policy with you and co-agree to them on your behalf. By allowing a minor to use the Services or submit an application, a parent or guardian agrees to these Terms for themselves and for the minor.
The Services are offered for use in the United States and are intended for a general audience there. To use the Services and to apply through Our Scouting, you must be at least 14 years old. We do not knowingly permit children under 13 to use the Services or submit an application, consistent with the U.S. Children’s Online Privacy Protection Act (COPPA).
Age is enforced on the server: the date of birth you provide is re-derived server-side, not merely checked as a box, and applications that do not meet the minimum age are blocked. If you are between 14 and 17, you represent that a parent or legal guardian has reviewed and agreed to these Terms with you. You also represent that the information you provide is accurate and that your use of the Services does not violate any law that applies to you.
Our Scouting lets creators apply to be considered for possible representation or collaboration with Theodyx. Submitting an application is not an offer, a contract, an acceptance, a promise, or any guarantee of representation, employment, compensation, response, or any particular outcome. Whether to extend any opportunity is entirely within Theodyx’s discretion. Any future relationship would be set out in a separate written agreement signed by both parties. Nothing here makes Theodyx a licensed talent agency, and nothing here creates an agency, partnership, employment, or joint-venture relationship.
When you apply, you provide information directly to us — such as your name, email, date of birth, location, primary platform and social handles, your best links, optional notes, and uploaded media (for example, a media-kit PDF and a few sample images). How we handle that information is described in our Privacy Policy.
Your safety matters to us. Please remember our scouting practices:
If anyone contacts you claiming to be from Theodyx and does any of these things, it is not us. Please report suspected impersonation to scouting@theodyx.com. You can read more in our safety notice.
You keep ownership of your User Content. We do not claim ownership of your applications, media kits, photos, links, or other materials. By submitting User Content, you grant Theodyx and its Affiliates and service providers a non-exclusive, royalty-free, worldwide license to host, store, reproduce, process, and display that User Content solely for the limited purposes of operating the Services, reviewing and evaluating your application, and communicating with you about it. This license exists only to let us run and assess the Services; it ends when we no longer need your User Content for those purposes, except for copies kept in routine backups or as required by law.
You represent that you have the rights necessary to submit your User Content and to grant this license, and that your User Content does not infringe anyone’s rights or violate any law. You are responsible for the User Content you submit. Where your User Content includes images of a minor, those are treated as sensitive information and given heightened protection, as described in our Privacy Policy.
The Services — including the Site’s design, text, graphics, logos, the Theodyx name and marks, and all related software and content (other than User Content) — are owned by Theodyx or its licensors and are protected by intellectual-property laws. We grant you a limited, personal, non-exclusive, non-transferable, revocable license to access and use the Services for their intended purpose. You may not copy, modify, distribute, sell, frame, scrape, or create derivative works from the Services except as expressly permitted. All rights not expressly granted are reserved.
You agree not to misuse the Services. Among other things, you agree not to:
We may investigate and respond to suspected violations, including by removing content, limiting access, or suspending or terminating use of the Services.
Theodyx respects the intellectual-property rights of others and expects users to do the same. If you believe content on the Services infringes your copyright, you may submit a notice, and affected users may submit a counter-notice, as described in our DMCA Policy. Theodyx maintains a policy of terminating, in appropriate circumstances, the access of users who are repeat infringers.
To the fullest extent permitted by law, the Services are provided “as is” and “as available,” without warranties of any kind, whether express, implied, or statutory, including any implied warranties of merchantability, fitness for a particular purpose, title, and non-infringement. We do not warrant that the Services will be uninterrupted, secure, error-free, or that any application will lead to any particular result. Some jurisdictions do not allow certain warranty exclusions, so some of these exclusions may not apply to you.
To the fullest extent permitted by law, Theodyx and its Affiliates, and our and their officers, employees, and service providers, will not be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or for any loss of profits, data, goodwill, or opportunity, arising out of or relating to the Services or these Terms, even if advised of the possibility of such damages. To the fullest extent permitted by law, our total liability for all claims relating to the Services will not exceed one hundred U.S. dollars (US$100). Some jurisdictions do not allow certain limitations, so some of these limitations may not apply to you. Nothing in these Terms limits liability that cannot be limited under applicable law.
To the extent permitted by law, you agree to indemnify and hold harmless Theodyx and its Affiliates from third-party claims, losses, and reasonable expenses arising out of your User Content, your use of the Services, or your violation of these Terms or of applicable law. We may assume the exclusive defense of any matter subject to indemnification, and you agree to cooperate. This section does not apply to the extent a claim arises from our own conduct.
We want to resolve concerns without formal proceedings. Before starting an arbitration or any other proceeding, you agree to first give us a chance to resolve the dispute. Send a written notice describing the dispute and the relief you seek to contact@theodyx.com, and we will do the same to you. For at least 30 days after notice is sent, the parties will try in good faith to resolve the dispute informally. This informal step is required before either party may begin arbitration; any deadline to bring a claim is paused while the parties work through it.
Please read this section carefully — it affects how disputes between you and Theodyx are resolved.
Except for the matters described in the “Exceptions” and the “EFAA Carve-Out” below, you and Theodyx agree that any dispute, claim, or controversy arising out of or relating to these Terms or the Services will be resolved by binding arbitration on an individual basis, and not in court. The arbitration will be administered by the American Arbitration Association (AAA) under its Consumer Arbitration Rules then in effect, as modified by these Terms. This arbitration agreement is governed by the Federal Arbitration Act (FAA). The arbitrator may award the same individual relief that a court could, and the arbitrator’s award may be entered as a judgment in any court of competent jurisdiction.
The arbitrator, and not any court, has the exclusive authority to resolve threshold questions of arbitrability — including the existence, scope, validity, enforceability, and interpretation of this arbitration agreement, and any claim that all or part of it is void or voidable. This includes, for example, any contention that a party may disaffirm this agreement on the basis of age or capacity; that question is for the arbitrator to decide.
You and Theodyx agree to bring claims against each other only in an individual capacity, and not as a plaintiff or class member in any purported class, collective, consolidated, or representative proceeding. The arbitrator may not consolidate more than one person’s claims and may not preside over any form of a class or representative proceeding. If this waiver is found unenforceable as to a particular claim, that claim — and only that claim — will be severed and may proceed in court, while all other claims continue in arbitration.
Consistent with the Ending Forced Arbitration of Sexual Assault and Sexual Harassment Act of 2022 (EFAA), if you assert a claim that relates to an alleged sexual assault or sexual harassment dispute, that claim is excluded from mandatory arbitration and from the class and representative action waiver, at your election. You may choose to bring such a claim in court, and the arbitration agreement and waiver above will not apply to that claim to the extent the law so provides.
You may opt out of this arbitration agreement by sending written notice within 30 days after you first accept these Terms. Send your name and a clear statement that you wish to opt out of arbitration to contact@theodyx.com. Opting out of arbitration will not affect any other part of these Terms, and it will not affect your relationship with Theodyx.
Either party may bring an individual claim in small-claims court if it qualifies, and either party may seek injunctive or other equitable relief in court to protect intellectual-property rights. Nothing in this section requires arbitration of a claim that, by law, cannot be required to be arbitrated.
To the extent permitted by law, any claim arising out of or relating to the Services or these Terms must be filed within one (1) year after the claim arose; otherwise, the claim is permanently barred. This limitation does not apply to the extent it is prohibited by applicable law, including for any claim that cannot lawfully be shortened in this way.
These Terms and any dispute between you and Theodyx are governed by the laws of the State of Delaware, the state of our incorporation, without regard to its conflict-of-laws rules. For any matter that proceeds in arbitration, the Federal Arbitration Act governs the arbitration agreement. This choice of law does not deprive you of the protection of any mandatory consumer-protection rule of the place where you live that cannot be overridden by agreement.
Nothing in these Terms waives, limits, or requires you to give up any right or protection that cannot be waived under applicable law. This includes, without limitation, your rights under the California Consumer Privacy Act, as amended by the California Privacy Rights Act (see Cal. Civ. Code section 1798.192), and any non-waivable protections that apply to minors. To the extent any provision of these Terms conflicts with such a non-waivable right, that right controls.
Changes to these Terms. We may update these Terms from time to time. When we make material changes, we will update the effective date above and provide notice through the Services or by other reasonable means. Changes apply going forward; your continued use of the Services after changes take effect means you accept the updated Terms. If you do not agree, please stop using the Services.
Suspension & termination. We may suspend or terminate access to the Services, in whole or in part, at any time, including for a violation of these Terms. Provisions that by their nature should survive — such as User Content licenses already granted, intellectual property, disclaimers, limitation of liability, indemnification, arbitration, and governing law — will survive termination.
Severability. If any provision of these Terms is found unenforceable, that provision will be limited or removed to the minimum extent necessary, and the remaining provisions will stay in full force and effect.
No waiver. Our failure to enforce any provision is not a waiver of our right to do so later.
Entire agreement. These Terms, together with the Privacy Policy and any policies referenced here, are the entire agreement between you and Theodyx about the Services and supersede prior understandings on that subject.
Assignment. You may not assign or transfer these Terms without our written consent. We may assign these Terms to an Affiliate or in connection with a merger, acquisition, reorganization, or sale of assets.
Electronic communications. You consent to receive communications from us electronically — such as by email or through the Services — and you agree that electronic communications, agreements, and notices satisfy any legal requirement that they be in writing.
If you have questions about these Terms, please reach us at:
Effective date: June 26, 2026
This Privacy Policy explains how Theodyx Inc. (“Theodyx,” “we,” “us,” or “our”) collects, uses, discloses, and protects personal information. We are a media, talent-management, and technology/ventures company in the creator economy, organized as a Delaware C-Corporation.
This Policy applies to www.theodyx.com and our related sites theodyx.net, theodyx.store, theodyx.xyz, theodyx.me, and theodyx.info (together, the “Site”), and to the “Our Scouting” creator-application flow available at our scouting page. A short, plain-language summary of what we collect and why is available in our Notice at Collection. This Policy works alongside our Terms & Conditions; please also see our Cookie Policy.
Theodyx provides a marketing website and a creator-application experience. This Policy covers personal information we handle through the Site and the scouting flow. It does not cover the practices of third parties we do not control. We have written this Policy to meet a high-water mark drawn from the California Consumer Privacy Act, as amended by the California Privacy Rights Act (together, the “CCPA”), and from Virginia-model comprehensive privacy laws, so that we can offer strong, consistent protections to everyone.
We collect the following categories of personal information, described using CCPA categories together with the specific, real fields involved. We collect only what we need to operate the Site and to evaluate creator applications.
We obtain personal information from two sources:
We use personal information for the following purposes:
Photos and full-length images of minors are treated as sensitive personal information. We use sensitive personal information only for limited, permitted purposes — to provide the service, to evaluate applications, and for security — and never to infer characteristics about a person and never for advertising. You may ask us to limit the use of your sensitive personal information; see Limit the Use of My Sensitive Personal Information. Because we restrict sensitive personal information to these permitted purposes, the right to limit has, in practice, little additional effect, but we honor every request.
We do not sell your personal information. We disclose it only as follows:
Theodyx does not “sell” personal information and does not “share” it for cross-context behavioral advertising, as those terms are defined under the CCPA. We do not use third-party advertising cookies or ad pixels, and we do not engage in cross-site or cross-context tracking, nor do we work with data brokers.
We honor Global Privacy Control (GPC) browser signals as a valid opt-out preference signal. Because we do not sell or share personal information, a GPC signal does not change how your information is handled, but we recognize and respect it. You may also use Do Not Sell or Share My Personal Information to record your preference.
You must be at least 14 years old to apply through the scouting flow, and this minimum is enforced on the server (your date of birth is re-derived on the server, not merely accepted as a checkbox). We block applicants under 13 entirely, consistent with a conservative reading of the Children’s Online Privacy Protection Act (COPPA).
We do not sell or share the personal information of consumers we know to be under 16 years of age without the affirmative authorization (opt-in) required by California Civil Code section 1798.120(c). Because we do not sell or share personal information at all, no such authorization is sought.
A parent or guardian may contact us to exercise rights on behalf of an eligible minor, including to access, correct, or delete the minor’s information. Please email contact@theodyx.com. To report impersonation or a safety concern involving a minor, contact scouting@theodyx.com and see our Safety information.
We keep personal information only for as long as necessary to fulfill the purposes described in this Policy, unless a longer retention period is required or permitted by law. We determine retention based on criteria such as: how long we need the information to evaluate an application and any resulting relationship; whether you ask us to delete it; and our legal, security, and recordkeeping obligations.
Telemetry is minimized and automatically purged on a schedule. Our security audit log stores only salted hashes — never a raw IP address, user-agent string, or email — and is similarly retained only as long as needed for abuse-prevention.
Depending on where you live and applicable law, you may have the following rights (drawn from the California and Virginia-model frameworks):
To make a request, email contact@theodyx.com. We will take reasonable steps to verify your identity before acting, which may include confirming information you previously provided. You may use an authorized agent to submit a request on your behalf; we may ask the agent for proof of authorization and may ask you to verify your identity directly. We aim to respond within the timelines required by applicable law, and we will let you know if we need additional time. We also honor Global Privacy Control (GPC) signals as described above.
We use a cookieless, first-party approach to analytics. We do not use advertising cookies or third-party ad pixels. For details on the limited, privacy-preserving technologies we use — including a per-tab session token stored in your browser’s sessionStorage (not a cookie) that is cleared when you close the tab — please see our Cookie Policy.
We use reasonable administrative, technical, and organizational safeguards designed to protect personal information. These include one-way salted hashing of IP addresses, encryption of data in transit, access controls, and abuse-prevention tooling such as a privacy-preserving CAPTCHA-alternative and a web-application firewall. No method of transmission or storage is perfectly secure, and we cannot guarantee absolute security; we encourage you to share only what you are comfortable providing.
Theodyx is based in the United States, and we process and store personal information in the United States. Our launch is US-only. We do not currently target or monitor individuals in the European Union, the United Kingdom, Canada, Brazil, or China, and the corresponding regional privacy modules are dormant. If that changes, additional regional rights and representative arrangements would apply, and we would update this Policy accordingly.
We may update this Policy from time to time. When we do, we will revise the effective date shown with this Policy and, where appropriate, provide additional notice. Your continued use of the Site after an update means you accept the revised Policy.
If you have questions about this Policy or our privacy practices, contact us at contact@theodyx.com, by phone at +1.938.293.5290, or by mail at Theodyx Inc., 16192 Coastal Highway, Lewes, DE 19958. For scouting safety or impersonation reports, email scouting@theodyx.com.
Effective date: June 26, 2026
This Notice at Collection summarizes, at or before the point of collection, the categories of personal information Theodyx Inc. (“Theodyx,” “we,” “us”) collects, why we collect it, and your choices. For the complete picture, please read our full Privacy Policy.
Depending on how you use the Site and whether you submit a creator application through Our Scouting, we may collect the following categories of personal information:
Some images of minors are treated as sensitive personal information. We apply heightened protections to this information, including restricted access and data minimization.
We use these categories of personal information to operate and secure the Site; to evaluate scouting applications and consider possible representation; to communicate with you; to protect against fraud, abuse, and security threats; and to comply with our legal obligations.
Theodyx does not sell your personal information and does not “share” it for cross-context behavioral advertising, as those terms are defined under California law. We do not use sensitive personal information to infer characteristics about you or for advertising. To learn more, see Do Not Sell or Share My Personal Information.
We retain personal information only for as long as needed for the purposes described above or as required by law. Usage telemetry is minimized and automatically purged on a routine basis.
For full details about our privacy practices and your rights, please read our Privacy Policy and Do Not Sell or Share My Personal Information notice.
Effective date: June 26, 2026
This page brings together your California privacy choices in one place. It serves both the “Do Not Sell or Share My Personal Information” choice and the “Limit the Use of My Sensitive Personal Information” choice. It explains how Theodyx Inc. (“Theodyx,” “we,” “us”) treats your personal information and how you can exercise these choices. For the full picture of how we handle personal information, please read our Privacy Policy.
Theodyx does not “sell” your personal information for money or other valuable consideration, and we do not “share” it for cross-context behavioral advertising, as the California Consumer Privacy Act (as amended by the CPRA) defines those terms. We do not exchange personal information with data brokers, and we do not allow third parties to use it to target advertising to you across other sites or services.
Because we do not engage in that kind of selling or sharing, there is, in practical terms, nothing of that nature for you to opt out of. We nonetheless honor opt-out requests, and we want you to be able to record your preference clearly. We also recognize a Global Privacy Control (GPC) signal sent by your browser or a browser extension as a valid request to opt out of any sale or sharing of personal information from that browser. If you would like to submit an opt-out request directly, you may do so using the steps under How to Submit a Request below.
Some of the information we collect through the scouting application — for example, photos and full-length images, precise account identifiers, and information about minors — may qualify as sensitive personal information. We already limit our use of this information to the purposes the law permits without a further opt-out, and only to what is reasonably necessary to:
We do not use sensitive personal information to infer characteristics about you, and we do not use it for advertising or for any purpose that would require offering a “Limit the Use of My Sensitive Personal Information” choice under California law. You may still ask us to confirm this and to limit our use of your sensitive personal information to these permitted purposes, and we will honor that request.
The personal information of applicants who are minors is never sold and never shared, and photos and full-length images of minors are treated as sensitive personal information. Access to this information is restricted, and we minimize what we collect and retain. You can read more about how we protect minors in our Privacy Policy.
To exercise either choice on this page — to opt out of any sale or sharing, or to ask us to limit the use of sensitive personal information — email us at contact@theodyx.com and tell us what you are requesting. It helps if you include the email address and any social handles you used in your application so we can locate your information.
How we verify your request. To protect your privacy and security, we take reasonable steps to verify your identity before acting on a request, usually by matching the details you provide against the information already in our records and by corresponding with you at the email address associated with your application. We may ask for additional information if we cannot verify you from what you have given us. We use information provided in a request only to verify and respond to it.
Authorized agents. You may use an authorized agent to submit a request on your behalf. We may ask the agent for proof that you gave them permission to act for you, and we may still ask you to verify your own identity directly with us.
No discrimination or retaliation. We will not discriminate or retaliate against you for exercising any of these privacy choices. Exercising a choice will not affect how your scouting application is evaluated, and you will receive the same quality of service.
If you have questions about your privacy choices or this page, please contact us at contact@theodyx.com.
Effective date: June 26, 2026
Theodyx Inc. (“Theodyx,” “we,” “us,” or “our”) respects the intellectual property rights of others, and we ask everyone who uses the Site and our services to do the same. This DMCA & Copyright Policy explains how copyright owners (or their authorized agents) can notify us about material they believe infringes their copyright, how someone whose material was removed can respond, and how we handle repeat infringers. It works alongside our Terms & Conditions and Privacy Policy.
This policy follows the notice-and-takedown procedures of the Digital Millennium Copyright Act (“DMCA”), 17 U.S.C. § 512.
We take copyright seriously. If you submit content to Theodyx — including media you upload through our Our Scouting application, such as a media kit, photos, sample images, or links to your work — you should only submit material that you own or that you otherwise have the right to share with us. Do not upload or send us anyone else’s copyrighted work without permission.
When we receive a complete and valid notice that material on the Site infringes a copyright, we will act on it. We may remove or disable access to the material that is claimed to be infringing, and we may take other steps we consider appropriate.
Theodyx has adopted a policy of terminating, in appropriate circumstances and at our discretion, the accounts or access of users who are determined to be repeat infringers of copyright. We may also limit access to the Site or our services for anyone who infringes the intellectual property rights of others, whether or not there is a repeat offense.
Theodyx has designated an agent to receive notifications of claimed copyright infringement. You can reach our Designated Copyright Agent at:
Please note that the contact information above is for copyright notices only. Inquiries that are not related to the DMCA may not receive a response through this channel.
If you believe that your copyrighted work has been copied and is accessible on the Site in a way that constitutes copyright infringement, you may send a written notification to our Designated Copyright Agent at the address above. To be effective under 17 U.S.C. § 512(c)(3), your notice must include substantially all of the following:
Please be aware that under 17 U.S.C. § 512(f), any person who knowingly materially misrepresents that material is infringing may be liable for damages. If you are not sure whether the material is protected by copyright law or whether your use is authorized, you may wish to consult an attorney before sending a notice.
If you believe that material you posted or submitted was removed or disabled by mistake or misidentification, you may send a written counter-notification to our Designated Copyright Agent at the address above. To be effective under 17 U.S.C. § 512(g)(3), your counter-notification must include substantially all of the following:
After we receive a valid counter-notification, we may forward it to the party who submitted the original takedown notice. If that party does not notify us within ten (10) business days that they have filed a court action seeking to restrain the allegedly infringing activity, we may, in our discretion, restore the removed material or cease disabling access to it. As with takedown notices, under 17 U.S.C. § 512(f) any person who knowingly materially misrepresents that material was removed or disabled by mistake or misidentification may be liable for damages.
We may update this DMCA & Copyright Policy from time to time. When we do, we will revise the effective date shown above. If you have questions about this policy, you can contact us at contact@theodyx.com. For concerns about safety or impersonation, please see our Safety information.
Effective date: June 26, 2026
Theodyx Inc. (“Theodyx,” “we,” “us,” or “our”) is committed to making our websites and our “Our Scouting” creator-application flow usable by as many people as possible, including people who rely on assistive technologies. We believe that everyone should be able to learn about Theodyx and apply to be scouted, regardless of ability, and we treat accessibility as an ongoing part of how we build and maintain the Site.
This statement explains the standard we aim for, the measures we take, the limitations we are still working through, and how you can reach us if something does not work for you.
Accessibility is not a one-time project for us. We work to improve the experience of our digital properties on a continuing basis, and we factor accessibility into the design, build, and review of new pages and features — including the scouting application — rather than treating it as an afterthought.
We aim to conform to the Web Content Accessibility Guidelines (WCAG) 2.1 at Level AA, which is a widely recognized standard for making web content more accessible to people with a broad range of disabilities. We are also working toward the more recent WCAG 2.2 Level AA success criteria as we update our pages and components.
“Aim to conform” means we use these guidelines as our target and measure our work against them. It does not mean every part of the Site fully meets every criterion at all times. Where we fall short, we treat it as something to fix.
To work toward our conformance target, we take measures that include the following:
Despite our efforts, some content on the Site may not yet fully conform to WCAG 2.1 Level AA. Accessibility can be affected by third-party components, embedded media, documents, and content that changes over time. We are not aware of barriers that prevent the core experience from being used, but we know there is more to do.
When we identify an accessibility issue — whether through our own testing or through feedback — we work to fix it as part of our ongoing remediation, and we prioritize problems that affect people’s ability to use core features such as the scouting application.
We welcome your feedback on the accessibility of Theodyx. If you encounter a barrier, find something that is hard to use, or would like content provided in an alternative format, please tell us — your input helps us improve.
You can reach us in any of these ways:
When you contact us, it helps to include the page or feature involved, a description of the problem, and the browser or assistive technology you were using, if you know it. We will do our best to acknowledge your message and respond within a reasonable time, generally a few business days, and to provide the information or assistance you need in a way that works for you.
We assess the accessibility of the Site using a combination of automated tools and manual review, including keyboard-only navigation and testing with assistive technology, carried out by our own team as we build and update pages. We review this approach periodically and as the Site changes.
This Accessibility Statement reflects our practices as of the effective date shown above. As we continue our work, we will update this statement to keep it accurate. For related information, see our Privacy Policy and Terms & Conditions.
Effective date: June 26, 2026
Your safety matters to us. Many people who apply to Our Scouting program are between the ages of 14 and 17, and applicants share photos and personal details as part of an application. Because of that, we want to be completely clear about how Theodyx really operates, how to recognize and avoid impersonation and scams, and how to reach us if anything ever feels wrong. Please read this notice carefully, and if you are a parent or guardian, please read it alongside the young person applying.
Knowing how we work makes it much easier to spot anyone pretending to be us. These are firm rules we hold ourselves to, every time:
If the person applying is a minor, we strongly encourage you to be involved. We welcome a parent or guardian taking part in the application and in any communications that follow. A good rule of thumb: a young person should never be asked to handle money, share financial details, send private images, or move a conversation off official channels — and if any of that happens, a trusted adult should be looped in right away.
We also encourage families to talk through this notice together before applying, so everyone knows what a real message from us looks like and what a scam looks like.
Scammers sometimes pose as talent scouts or agencies to pressure young people or take their money. Treat any of the following as a warning sign that a message is not genuinely from Theodyx:
If you see one or more of these signs, do not send money, images, or personal information. Pause, and verify before you respond.
If you receive a message that claims to be from us and you are not sure, here is how to check:
If someone is impersonating Theodyx, or if any message or request makes you uncomfortable, please tell us. Email scouting@theodyx.com with as much detail as you can — the sender’s email address, screenshots, and what they asked for. Your report helps us protect you and other applicants. If you ever feel you are in immediate danger, contact your local emergency services first.
We take particular care with information about young people. Photos and full-length images of minors are treated as sensitive personal information: we minimize what we collect, restrict who can access it, and never sell or share it for cross-context behavioral advertising. You can read more about how we handle and protect personal information — including the special protections for minors — in our Privacy Policy.
For more about the program and how applications work, see Our Scouting page. If anything in this notice is unclear, or you simply want to check that a message is really from us, reach out any time at scouting@theodyx.com.